How to get an Invitation letter | PU letter in China

How to get an Invitation letter | PU letter in China

A lot of people ask me how to come to China during the period of Novel Coronavirus (COVID-19).  The answer is: It’s very complicated, you have to apply for the Invitation letter (PU letter) in China. In this article, we will explain everything you need to know about PU letter application in Shanghai.

How to come to China?

Since the rapid spread of COVID-19 across the world, China government has decided to temporarily suspend the entry into China by foreign nationals holding visas or residence permits still valid to the time of this announcement, effective from 28 March 2020. Only the foreigners who engage in necessary reasons (economic, trade, scientific, or technological activities, as well as for urgent humanitarian assistance) have the chance to come to China.  

According to the announcement, the foreigners need to apply for an Invitation Letter (PU Letter) issued by the China Foreign Affair Office, but the Official Office has strict standards for judging whether it is necessary to come to China or not. Usually, only the senior managers of Medium and Large Enterprises or the technique researchers of key projects have a chance of getting approval from the Government.

Even if the foreigners who are allowed to enter China are required to present a nucleic acid test report authorized by the Chinese government within 5 days before entering China to board the airplane. When foreigners enter Mainland China, they also need to be quarantined for 14 days as the observation period mandated by China‘s health authorities.  You can read this article to know the Specific announcements of the negative COVID Test before flying to China and the Countries list.

In 2021, more and more cities and provinces in China have started to adopt the new 14+7 policy, which means the Foreign Arrivals will be tested for COVID-19 a total of 4 times. The nucleic acid test is performed on the first, 7th, 14th – and then again on the 21st day after entry.

New Policy for the Foreigners who inoculated with COVID-19 vaccines produced in China

It is good news in 2021, you don’t need the PU/TE letters if you have been insulated with the Vaccines made in China.

From 15th, March 2021, if you have been inoculated with COVID-19 vaccines produced in China, the Invitation Letter (PU/TE) is no longer required if you want to enter Mainland China.

Meanwhile, the Chinese Embassy in the different countries will provide the following facilitation for visa applicants inoculated with Chinese COVID-19 vaccines (having taken either two doses of inactivated vaccines with the stipulated gap in between, or a single-dose vaccine at least 14 days prior to the application).

North America

United States, Canada

European countries list:

Belgium, Switzerland, Spain, Ireland, Slovakia, Belarus, Italy, German, UK, Norway, Danmark, Serbia, Sweden, France

Asian countries list:

Hong Kong, Macau, Japan, Korea, India, Thailand, Pakistan, Sri Lanka, Israel, Philippines, Vietnam

Africa countries list:

Gabon

However, in order to promote international economic development, we expect the policy to ease further in more countries.

Tips: Different Chinese Embassies / Consulates in different countries have slightly different notice. Please confirm with the Chinese Embassy or Consulate in your country.

What is the PU letter Application process in Shanghai?

PU letter is the invitation letter issued by the Foreign Affairs Office or Commission of Commerce in Shanghai. That means, If you need to apply for the PU letter, the following steps are necessary.

For the Registered Company in Shanghai:

  1. Contact the Foreign Affairs Office in the district of the company’s registered place (Company Business License), the staff of the Foreign Affairs Office will give you the contact information of relevant personnel.
  2. Submit the application Letter in Chinese to the relevant personnel and the government will examine and verify the company information.
    The application letter is the most important issue for the Invitation letter (PU), you should have excellent Chinese (Mandarin) writing ability to explain the reason.
    This is the template of the Application letter for PU letter.
    application form for PU letter
  3. After the approval of relevant personnel in the district, you should submit the photocopy of the foreigner’s passport, the information sheet for coming to China, the schedule of the itinerary, and other materials required by the government for approval by the Shanghai Foreign Affairs Office.
  4. After the PU invitation letter issued, you should send it to the foreign applicant. This is an example of PU letter issued by the Shanghai Foreign Affairs Office.
    PU letter in Shanghai
  5. Foreigners take it to the Chinese Consulate/Embassy to apply for the M visa.

For the Family:

Foreign family members can also apply for the invitation letter (PU letter) separately to come to China, to go to school in China (for example foreign children), or to take care of the daily life of the employed (such as wife, parents, etc.). In other words, foreign family members can apply to return to China, and the family can finally reunite.

The telephone number of Foreign Affairs Office in each district of Shanghai:

In this list, you can call the Foreign Affairs Offices in different Districts of Shanghai according to the address of your Business License.

PuDong:28282640 JinShan: 57921316
HongKou: 25658888 PuTuo: 52564588*7032
ChongMing: 59612211 JingAn: 33371830
QingPu: 69733065 MinHang: 33885231
JiaDing: 69989128 HuangPu: 33134800*31086
ChangNing: 22051409 FengXian: 67184258
SongJiang:37735271 YangPu: 25033655
Bao Shan: 56131350 Xu Hui: 64872222

 

If your corporation belongs to the another province or city, please check the major list of Foreign Affairs Office or Commission of Commerce in China.

Which documents do you need to prepare for the Application letter?

  1. The Application Letter from the company

    The Foreign Affairs Office will provide the corresponding template. This application letter is very important for PU letter examination. You must explain the comprehensive purpose of the invitation.

    Tips:If the family members are invited separately, you should explain that your employee work in China and the necessary reason for inviting the family members.

  2. Application Information Form

    This form is very important, you should fill in Chinese correctly. If not, the application for PU letter will be rejected. The Foreign Affairs Office will provide the Chinese template.

    China PU letter application form
    PU letter application form for the Shanghai Foreign Affairs Office.
  3. Company Information Form

    Foreign Affairs Office will provide the template.

  4. Scanned Photocopy of the passport 

    Scanned Photocopy of the basic information of the passport of the person to be invited. The passport must be valid for more than 6 months.

  5. Family relationship certificate

    If the PU application applicants include family members, you need to provide the family relationship certificate, including the marriage certificate or birth certificate of the child. If the versions are not in English, you need to prepare the Chinese translations and the notarizations.

  6. Enterprise information background Form

    Foreign Affairs Office will provide the template.

  7. Other documents which are deemed necessary needed

    Please check with your local district of the Foreign Affairs Office.

How to improve PU letter pass rate in China

The chance of failure is high for the PU letter application pass rate. Due to the Policy of temporarily suspend the entry into China, it is best that the entity which applies the PU letter is a High-technology enterprise in China. That means, the High-tech Companies don’t have to provide complete tax records in the past year for the Foreign Affairs Office.

If you have a WFOE without the High-technology certificate in China, you’d better provide the tax records in the past year to the Foreign Affairs Office.

For the Annual Report of your company, you can visit the official website by using the Electronic Business License and the code of CA to download the documents.

China Company credit Platform

If you any questions about accounting, bookkeeping, and tax in China, please contact our experts to help you.

Frequent Questions for the PU letter in Shanghai.

Q1: Do all foreigners have to apply for an invitation letter (Pu letter) at this moment?

Answer: Because the “temporarily suspend the entry into China” Policy take effect on 28th March 2020, foreigners in most countries who want to come to China, they need to apply for a brand new visa from the Chinese Consulate outside, and the PU Letter is the most important document issued by China Foreign Affair Office.

On August 10th, 2020, the Chinese Government announced the new policy,  foreigners in European countries (List above)who hold relevant Chinese valid residence permits can apply to the embassies and consulates in their countries for a new visa to return to China.

Q2: I work for the Shanghai company and I have been overseas due to the COVID-19, how can I return to work in China?

Answer: First, please make sure that your work permit is still valid. Secondly, ask your company colleagues in Shanghai to apply for the invitation letter (PU letter) for you. After getting PU letter, you can directly apply for M visa at the  Chinese Embassy and consulate in your country. After entry into China, if your previous work visa is still valid, you can continue to work. If it has expired, but your work permit has been extended, you can change your M visa to work residence permit, and then you can work legally in Shanghai.

Q3: I am currently working in Shanghai, and my family members are still overseas due to the COVID-19, How can we reunite?

Answer: You can ask the employer of your company to apply for the invitation letter (PU letter) for your family members according to the above application process. After receiving the visa, the family members can apply for M or S1 or Q1 visa. After entering China, you can apply for a residence permit for family members.

Q4: How long does it take to process the invitation letter (PU letter)? Is it a good chance to get it or not?

Answer: It’s about one month. It is difficult to apply the PU letter, but anyway, you have to try.

Q5: Do foreigners need to be isolated for 14 days after entering Shanghai? If it is isolated for 14 days, is it a location designated by the government?

Answer: Yes, the foreigners still need to be quarantined for 14 days and quarantine in the government designated location.

Q6: What should I pay special attention to when applying for an invitation PU letter?

Answer:

1) The visa location on the invitation letter (PU letter) is a fixed location, that is, you must determine your visa application location in advance. For example, you choose to apply for the Visa in Paris, France, after you get the invitation letter (PU letter), you can’t go to the Chinese Consulate in Germany;

2) At present, according to the regulations of the Civil Aviation Administration of China(CAAC) and the Chinese customs, all passengers on flights to China are required to board with the negative certificate of the nucleic acid test of COVID-19 (within 5 days).

Q7: If the residence permit was issued before March 28th and it is still valid, should I need the PU Invitation Letter?

Answer: Different countries have different policies for the PU/TE letters, and the government policies are changing every month. You should focus on our website and we’ll tell you the news every day.

Q8:If received a notification letter of a foreigner’s Work Permit in China, should I need the PU/TE invitation letter?

Answer: The notification letter of a foreigner’s work Permit is for the Z Visa by the Chinese Embassy or consulate. When you come to China, you should apply for a work permit and residence permit in the city where you are working.

Conclusion

As far as we know, China has not relaxed the application conditions for PU letters for the other countries, and the pass rate has not increased significantly. The small companies will be refused and suspend their PU letter applications in the second step. But, if you really need to come to Mainland China, why not try? The sooner you apply, the better it will be.

GWBMA provides professional Company Registration + 1 PU Letter application service for Startups, including Business Registration, location, Accounting & Tax, HR outsourcing, and legal services in Shanghai.

If you need a professional and responsible agency, please do not hesitate to contact us. 

Contact Usservice@gwbma.com

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BaseInShanghai

GWBMA provides one-stop business service for enterprises , including company registration, location, Accounting & Tax, HR outsourcing, VISA & working permit and other legal services. GWBMA also has abundant resources to help our clients in the examination and approval procedures of the market. Choose GWBMA, choose its expertise with high efficiency, and start your business based in Shanghai Today.

This Post Has 53 Comments

  1. sami

    I’m a qualified English teacher, can the school i work for make the PU letter for me?

    1. BaseInShanghai

      Yes, If you are an English Teacher in China, you can ask your School to apply PU letter for you.

    2. Priya

      Already I have a PU letter in hand of a company. I got another offer they also apply for PU letter in China now. Is they issue second PU letter. With first PU letter still I didn’t apply for visa.

      1. BaseInShanghai

        The PU letter application is very complicated for the company employer. The pass rate is low. So if you are looking for a job, you need to understand your rights.

  2. Shally Maranan

    Hi,
    I have already an approved work permit thru online application, can my employer now apply a PU letter for me so I can go back now to China? How long will it take?
    Thank you.

    1. BaseInShanghai

      At present, it is hard to pass the PU letter for your company.
      The High-technology enterprise is better. Good luck!

    2. Anne

      I got my z visa on february 27,2020 and got expired on May 27,2020 and i didnt made it to flight in China..Do i need to renew my visa and need to apply PU letter for renewal?

      1. BaseInShanghai

        Yes, you need to contact the Chinese Company that applies for PU letter.

  3. Imran

    What is difference between PU letter and TE invitation letter

    1. BaseInShanghai

      PU or TE letter depends on the purpose of coming to China.
      Normally, PU letter is to apply for the M or Z Visa, or Q1/Q2 Visa(Commerce Trading/working). TE letter is to apply for the Visa F (Communication/Vist/Investigation).
      Sometimes, different countries need different Invitation letters issued by the Chinese Government.

  4. Bud

    I have a Z work permit visa good until March 19th, 2021. Is this visa still valid to enter China now, December, 2020?

    1. BaseInShanghai

      Where are you from? Please read the new policy for the PU letter.

  5. Chandra

    Can you help me to apply PU letter. I need to visit some factory but they not willing to help me to apply PU letter
    Thanks

    1. BaseInShanghai

      If you want to apply for the PU letter, you need to find a job in China or set up a company. Only the Chinese company can apply for the PU or TE letter.

  6. Jason

    Hi
    I am from Singapore and wonder if the PU letter is applicable for my country? Or is just a valid residence permit sufficient? Thank you!

    1. BaseInShanghai

      Singapore is the same, your company needs to apply for the PU letter for you.

  7. David

    Hi
    I worked 12 Years in China and my residence and work permit expired last year in November and I returned to Germany.
    Now the company I worked for in the past ( not the last company) wants to hire me back. Do I need to apply for the PU letter
    or does my expired documents from last year are enough?

    1. BaseInShanghai

      Yes, in this case, the Chinese company needs to apply for PU letter.

  8. Saurav

    My work permit and residence permit expires in June 2020, can I apply PU letter?

    1. BaseInShanghai

      Where are you now? Only the Chinese Company can apply for PU letter.

      1. Saurav

        I am in my home country now (India). Can new company still apply for PU letter? not the previous one.

  9. Francisco Javier

    Hello I am a Mexican citizen currently in Mexico. I import elextronics for the school I work. Can the company supplier in China apply for my PU letter and are Mexicans allowed to use it.

    1. BaseInShanghai

      Yes, your Chinese supplier can apply for PU letter in the FAO but the pass rate is very low in March.

  10. Kadek Erni Ristian

    Hello good afternoon.
    i’m in Indonesia now my residents work permitted me still apply until 2021 September 30
    Do I need PU Letter to return to China?
    Thank you.

    1. BaseInShanghai

      Yes, you need the PU letter. The Chinese company you are working for can apply for you.

    2. Christian

      Hello,
      I work for a relativ big company (20.000 employees) and we are building a new factory in Shanghai. I have the task to support the ramp-up of this new factory.
      What do you think are my chances to get an invitation lettter?

      Kind regards

  11. clovis

    This is a joke. They accept now people who have been inoculated with the Chinese Vaccine, but the problem is that it is not available in most of the listed countries. hahahahah

    1. BaseInShanghai

      The United States decreed the ban on exporting vaccines to other countries. But China has pledged to send roughly half a billion doses to 45 countries, according to the Associated Press. As of mid-February, China reportedly shipped over 46 million doses of Chinese-made vaccines abroad. China has made great efforts and contributions.
      So, this is your idea of a joke.

      1. clovis

        Almost a month and the vaccines are still not available in the countries they listed. Where are the 46 million doses? The move was just to force those countries to buy chinese-made vaccines, not to actually help.

        1. BaseInShanghai

          China has 1.4 billion people, but how many people have been vaccinated? Everybody needs the Vaccines but only one in ten people get.

          You need to respect the country that can offer the Vaccines for the other countries!

  12. Caroline

    I have been offered a job in China and have gathered all my documents. Now the school have advised me that the chance of getting me visa approved is very low. How can I improve this, does it depend where you come from and which part of China you are going to? Is there a shortage of English teachers in certain areas of China?

    1. BaseInShanghai

      Yes, China is a big country. So It is urgent to change the situation of rural high school English education. In this case, you should ask the school to apply for the Notification Letter of Foreigner’s work permit in Foreign Expert Affairs and then apply for the PU letter from the FAO.

      1. Kenneth

        Hi, I was told by the school that the process to acquire Foreigner work permit and PU letter cost 30,000RMB? is that true?

  13. Netmae

    Do teachers who will work as a first timer in China still needs a PU letter even if they were inoculated by the Chinese vaccine already? or PU letter is not needed anymore?

    1. BaseInShanghai

      Where are you from? Normally if you inoculated Covid-19 Vaccines made in China, you don’t need the PU letter to come to China.

  14. waqas

    Hello,
    I need little help.
    I changed my company from Shenzhen to shanghai recently. I got the new work permit in shanghai but the told me to exit china for residence permit as my first entry in china was on student Visa. Now when my company is trying to apply for PU letter, They have asked to submit work permit notification Letter.
    I don’t understand how can i get that letter while i have a valid work permit with same company?
    Also is it possible to apply for Work permit notification letter while having a valid work permit ?
    Looking forward for your kind response.

    1. BaseInShanghai

      It is a strange question. If you are in China and have a work permit, why you need to exit China for the Residence permit?
      Why you need the PU letter? You can add our Wechat QR to explain the details with the expert.

    2. BaseInShanghai

      If you have a valid Work permit in China, you don’t need to apply for the Work permit notification letter.

  15. Venkiteswaran Ts

    Is Chinese Covid- 19 vaccine available in Nepal? If I take Chinese vaccination can I travel to china without PU letter from a Chinese company? I am from India

    1. BaseInShanghai

      Please contact the Chinese Embassy in Nepal to know the latest announcement. http://np.chineseembassy.org/eng/
      If you are from India, Yes. If you have been inoculated with COVID-19 vaccines produced in China, the Invitation Letter (PU/TE) is no longer required.

  16. laerte Fabiano de Mello

    I work 7 years in China I have work permit, but due to pandemic, i could not get into china, so my company ask me to work in their company in vietnam but now ask me to return to china but as my visa had expired, i am trying to renew the visa but with the PU letters, they denied said the company that work in china not and compatible with the requirements of PU LETTERS

    1. BaseInShanghai

      Only the Chinese company has the right to apply for PU letter for employees. In this case, firstly you need to contact your company to apply for the notification work permit in the FEA (Foreign Expert Affairs). Secondly, your company needs to contact the FAO for the PU letter.

  17. Louis

    Hi,
    I am currently based in shanghai with a residence and work permit valid till feb 2022.
    I saw the development regarding the PU Letter in order for my wife to join me based in Singapore.
    However, given that the chinese vaccine are not yet approved by authority in Singapore and Singapore is not yet listed as a location whom can apply for visa without PU letter even when my wife can be innoculated with chinese vaccine.
    Do you have any indication whether there will be any relaxation of opening for PU letter even without Chinese Vaccine?

    1. BaseInShanghai

      In Feb, the first batch of Chinese Sinovac vaccine purchased by the Singaporean government arrived in Singapore. Your wife can get the Chinese COVID-19 vaccines. Btw, I don’t think that China will open the door without PU letter.

  18. Mari

    Hi
    I’m based in Iran and my husband lives in Shanghai. He also has resident permit visa.
    My question is: how can I come to China and visit my husband?
    Is it possible he send me an invitation?

    1. BaseInShanghai

      Recently, it is very difficult to apply for PU letter as a family member even if your husband works in Shanghai.

  19. Dhita Triana

    Hello

    I need help, our manager is going to china and on a trip in the near future. is there a contact and a way to be able to make a PU Letter in a short time? because this is very urgent.

    Thank you

    1. BaseInShanghai

      No, it is the special Period because of COVID-19, please contact your Chinese supplier to apply for the PU letter for him.

  20. Johnson

    Hello, I am Indian national, currently working in Shanghai and my visa valid until Feb 2022. I stayed in China from my last entry on March 6th 2020, and I didn’t travel to any other countries until now.
    I am going visit my family in Abu Dhabi, is that possible to come back to China. There any restrictions for Indian passport?
    Thank you

    1. BaseInShanghai

      It’s best to be inoculated with COVID-19 vaccines in China,and please call the telephone number 12367 (Exit-Entry Bureau) and confirm how to come back to China.

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