How to Write A Chinese Visa Invitation Letter

How to Write A Chinese Visa Invitation Letter

An invitation letter is important for successfully applying and securing a Chinese Visa, whether tourist or business. Invitation letter should be prepared beforehand and submitted along with the other documents for getting Visa.

An invitation letter is a written by the applicant and needs to be submitted to the embassy or consulate for securing the visa.

Generally, the invitation letter is written by the applicant’s host and is addressed to the applicant or the consular officer.

It confirms that they will be hosting the applicant during their stay in China where the host themselves are residing in abidance with the laws.

A thoughtfully and well-prepared invitation letter significantly enhances the chances of getting Visa.

Invitation Letter for Tourist Visa (L Visa Type)

The L Visa type or the tourist visa is applicable for people who have been invited or intend to visit China for tourism purposes. An invitation letter is a major document needed for obtaining a tourist visa to China.

The letter of invitation typically contains information on the applicants and their trip which corresponds to the itinerary issued by an authorized body or individual. 

To increase the chances of getting a visa, the invitation letter should have certain important details and features which are discussed below:

Applicant’s Personal Information

The personal information of the applicant is the most important section of the invitation letter. Details like name, date of birth, gender, passport number along with details like date of issue and date of expiration, nationality etc. should be clearly mentioned.

 Purpose of Travel

The purpose of travel of the applicant should be clearly written in the invitation letter. Whether the trip is meant for visiting relatives in China or for leisure purpose should be stated in the letter.

If an individual is inviting the applicant to China, then the applicants have to provide a copy of such individual’s identification or proof of residence in China who has invited them.

If such person is a non-Chinese citizen then the copy of their passport and a proof of legal status in China has to be submitted.

If the applicant is being invited or sponsored by an organization then the invitation letter should contain the seal and stamp of the organization.

If the person inviting the applicant is living in China on a work permit, then the copy of the individual’s residence permit needs to be submitted.

The original copies of the above-mentioned documents should be there as the consulate may want to verify them.

 Other Details

The relationship between the applicant and the inviting individual or body should be stated in the invitation letter.

The complete trip itinerary including the details of the hotels booked, details on the flight tickets booked etc. should be disclosed.

 Scheduled Arrival and Departure Dates

The applicant needs to specify his/her exact arrival and departure dates to and from China

Sources of Funds

The total spending required for the stay in China and the source of funds need to be mentioned in the invitation letter.

 Information on the Inviting Entity

The visa invitation letter should provide complete details on the inviting entity or the organization.

The name of the entity, address in China, contact details etc. should be mentioned in the invitation letter. A copy of the passport information page of the entity is also required to be furnished.

Invitation Letter for Business Visa (M Visa Type)

The business visa is applied for the purpose of business-related travel to China. The applicant is generally invited by organizations or bodies for such travel.

The process of writing an invitation letter for a business visa (M type Visa) is similar to the tourist visa with minor modifications.

Some of the important considerations for writing an invitation letter for successfully getting a business visa to China are as follows:

Applicant Information

The basic information of the applicant like name, date of birth, gender, nationality, job title, designation in the company etc. need to be provided in the invitation letter.

 Purpose of Travel

The purpose of travel of the applicant should be detailed in the visa application letter.

 Itinerary of Travel

The detailed itinerary like the date of arrival to China, the hotel where the applicant will be staying, date of departure from China, details of flight tickets booked, etc. should be provided in the invitation letter.

 Expenditure and Sources of Fund

The estimated expenditure for the business trip to China and the source of funds need to be provided in the invitation letter.

 Inviting Entity Information

Complete information on the inviting entity like the full name of office, address, contact details etc. should be mentioned. In addition, the name of the applicant’s employer may also be provided. 

Relationship with Inviting Entity

The relationship of the applicant with the inviting entity has to be furnished in the business visa invitation letter.

Authentication Details

The invitation letter should contain the seal and stamp of the inviting entity and the signature of the authorized person from such entity.

Validity Period

The invitation letter should explicitly mention the validity and type of visa being applied for. The number of entries- single, double, or multiple entries visa- should also be mentioned.

 Letterhead

The M type visa invitation letter should ideally be presented on the letterhead of the inviting organization, as it will provide credibility to it.

Important Features of Invitation Letter

The following are some important considerations for writing an invitation letter for getting a Chinese visa.

Legibility

The invitation letter should be legible and clear. The applicants should not use fancy and small fonts which are difficult to read.

Conciseness

The invitation letter should be concise and not use ambiguous language. It should go straight to the point for making a better impact on the consulate. There is no need for unwanted frivolities and explanations.

 Honesty

The applicant has to ensure that he/she has provided all the required information honestly. Any discrepancies found in the information by the consulate may severely affect the chances of securing a visa to China.

 Other Considerations

The applicant should make multiple copies of the documents being furnished with the visa invitation letter. This will be helpful in the case of documents getting misplaced or lost later.

The consulate may also place a call to the inviting entity for confirming the claims made in the invitation letter.

It is recommended that the inviting entity is aware of such information and is ready for the call.

Fiona

Hi, I’m Fiona Hua, CIO certificate,  Expert of Management & Human Resource. About ten years work experience in Shanghai. Familiar with business management, HR outsourcing, and tax planning. BIS provides one-stop business service for enterprises like registering companies, finding office service, Accounting and Tax, HR outsourcing, VISA & working permit, Marketing and legal services.

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